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Report > Quick Report Definition
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Quick Report Definition
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The
Quick report feature offers a rapid method of creating reports for certain
types of events. For example, it is possible to create a report regarding
all abnormal or normal access events in just a few seconds. Quick report
files may be viewed using the EntraPass Quick Viewer, a utility that allows
users to display Quick report files and all .QRP files. These include
report files that are saved from a report preview. The Quick Viewer is
launched from Windows® menu,
without the need to launch the software.
Defining
a Quick Report
1 -
Under
the
toolbar,
click the
button.
2 -
From
the
drop-down
list, select the event type for the current report (access, controller,
door, relay, input, operator, manual operation events, etc.). If you have
selected “access events”, the
tab
appears in the window.
3 -
Among
the
options,
select the event type to be included in the report.
•
—Quick
report can create reports based on normal events. In an access report,
normal events would be such events as “access granted” for instance.
•
—Such
events as access denied (bad access level, supervisor level required),
workstation server abnormal disconnection, gateway communication failure,
or all events related to a process that is not complete (a controller
reload failure, for example), are considered abnormal.
•
—Select
this option to include normal and abnormal events in the report.
•
—Select
this option to include your own events. The
tab
appears when the
option
is selected. This option allows the operator to selects the components
that have generated the selected events according to the setting in the
“event” field.
Note:
When
you use the
Event
field,
you have to specify which component(s) should be used or not used. Once
you select an event (i.e. access),
the
system displays all the doors of the gateway.
If
you select Controllers,
the
system displays all the controllers for the gateway.
Once
you have selected an event (i.e. controller events), select the controllers
(i.e. list of controllers) to be included in the report.
4 -
Select
the
tab
to specify filter details about the report. The
tab
appears only if a card-related event is selected.
5 -
In the
drop-down
list, specify the information that will be used as the filter. For example,
if you select “card number”, only access events in which the defined card
numbers appear will be selected.
Note:
If you select
Card number, the
Lower
and
Upper
boundary
editable
fields display the default numerical values to be replaced by card numbers.
If you select
Card user name
,
these fields are enabled to receive text data. For example, you can enter
A
in
the
Lower boundary
field
and
F
in
the
Upper boundary
fields
for the system to include events in which the selected door is defined
and events in which the defined card numbers appear but only for card
users whose names begin with A to F. If you select
All
,
the editable fields are disabled.
6 -
In the
tab, enter a name for the report (this name will be displayed on your
report).
7 -
n the
tab,
enter the date and time on which the system will start to collect the
events. For example, if you enter 7:00 and an event occurred at 6:00,
this event will not be included. To target events that occurred during
a specific time frame, use the
tab.
8 -
In the
Time
period
tab,
check the Specific time frame option to include events that match the
specified time frame. Enter the target time for the report.
9 -
If you
want to overwrite the previous file, select the
tab
then check
.
If you do this, the existing default output file will be replaced by this
new one.
10 -
Select
the
Queue priority
level.
A report with a priority of 1 will be processed before a report with a
priority of 99.
11 -
Define
the output parameters:
•
:
Select the database output format (Sybase, DBase IV, CSV, PDF, Excel,
RTF or text).
•
—Indicates
where the report is saved and stored. The default folder is:
C:\ProgramFiles\Kantech\Server_GE\Report\your
file.xx.
•
—Indicates
the output file name. By default, reports are saved on disk in
C:\ProgramFiles\Kantech\Server__GE\Report\your
file.xx.
The
report file name is composed of the date and time on which the report was
created. You can modify the file name if necessary, but do not modify the
extension.
•
Database
output process
—Select
the appropriate output processes. A report template is associated with
each output.
•
:
The report will be saved in the system database.
•
The
report will appear on-screen.
•
by (sequence, date & time or event)
:
The report will be printed according to the specified sort order.
•
:
The report will be sent by email to a specified valid email address.
•
Send
to workstation
—Select
the workstation to which the quick report should be sent.The list contains
all workstations where SmartLink applications have been installed. When
SmartLink is installed on two or more workstations connected to the network,
you can generate reports on one workstation and send the results to another
workstation by selecting the SmartLink that corresponds to the workstation
where you want to display the report.
12 -
Click
on the
button to launch the report.
13 -
Click
on the
Preview
button to view the report.